Distinguishing Features of the Class:
Under the direction of the School Business Official, the incumbent oversees the cash management program, manages banking structure and relationships, manages tax billing and collections, all receivables due to the district, and year–end processes. This position works closely with the School Business Official to develop and implement internal controls and cash management policies.
Supervises:
Assists in the supervision of the business office clerical staff and tax collection staff.
Performance and responsibilities:
- Administers the accounting principles of the District efficiently and expeditiously to ensure fiscal accountability.
- Serves as the chief accounting officer of the District; records ledger activity including opening and closing entries, monthly journal entries, budget transfers and adjusting entries.
- Responsible for all cash receipts including: depositing of all funds, initiating electronic funds transfers, preparing bank reconciliations, reconciling tax collections and state aid/grant funds.
- Prepares forecast reports and directs the District’s cash investment program.
- Provides assistance in the preparation of the annual budget by attending budget committee meetings, coordination of building/department reports, maintains the budget database and prepares reports including forecasts and analysis.
- Manages Federal Grants program – coordinates budgetary process, prepares payroll certification and prepares final cost reports.
- Performs year–end financial processes including but not limited to, GASB 75 analysis, fiscal year rollover, annual financial reporting & regulatory audits, annual fixed assets inventory, and depreciation schedules.
- Provides support to the Senior Account Clerk/Typists for payroll, accounts payable and Purchasing Agent.
- Prepares monthly reports of monies received, disbursed and District’s financial status.
- Serves as district point person with auditors including the coordination of scheduling annual field visits, cooperates with the auditors and provides information as requested. Prepares work papers, schedules and journal entries for year–end audit.
- Oversees annual BOCES commitment process.
- Performs duties as extra classroom treasurer.
- Prepares and submits quarterly and annual tax reports (941, sales tax).
- Manages & oversees the tax collection process (BOCES).
- Provides backup support to the Payroll Clerk.
- Attends one (1) meeting per month of the Board of Education.
- Completes other duties as assigned by the Superintendent.
Qualifications:
Four–year degree from an accredited institution of higher learning in Accounting, Finance, Business, or related field and two (2) years experience in a position of similar magnitude which shall have involved keeping or auditing financial records OR B. Two–year degree from an accredited institution of higher learning in Accounting, Finance, Business, or related field and four (4) years experience in a position of similar magnitude which shall have involved keeping or auditing financial records OR
Six (6) years of full-time experience or its part–time equivalent as defined in A) above; or any equivalent combination of training and experience as defined by the limits of A and B above.
Required Knowledge, Skills, Abilities and Personal Characteristics:
- Excellent project management skills
- Excellent interpersonal skills
- Thorough knowledge of methods used in maintaining financial accounts and records; Thorough knowledge of modern general, governmental and school district accounting, fiscal procedures and techniques including reporting and reconciliation;
- Thorough knowledge of personal computers and office equipment;
- Thorough knowledge of computer accounting software systems;
- Working knowledge of the laws, regulation procedures and policies as they relate to school district finances;
- Ability to maintain and interpret accounts and records;
- Ability to gather, analyze and prepare financial reports and cash analyses;
- Ability to gather, analyze and summarize fiscal data and information;
- Ability to understand and carry out moderately complex oral and written directions;
- Ability to plan, direct and supervise the work of others;
- Ability to develop new operating procedures and effective fiscal policies;
- Ability to identify fiscal problems and recommend solutions;
- Ability to communicate effectively, both verbally and in writing;
- Attentiveness to detail;
- Must possess integrity and ability to maintain confidentiality.
Terms of Employment: Twelve–month work year. Salary to be established by the Board.